Constitution of the Conference on College Composition and Communication of the National Council of Teachers of English

ARTICLE I
NAME AND OBJECTIVE

Section 1.

The name for this conference will be the Conference on College Composition and Communication, originally chartered by NCTE in 1949, hereafter referred to as CCCC.

Section 2.

CCCC is a chartered conference of NCTE that supports and promotes the teaching and study of college composition and communication by

A. sponsoring meetings and publishing scholarly materials for the exchange of knowledge about composition, composition pedagogy, and rhetoric;
B. supporting a wide range of research on composition, communication, and rhetoric;
C. working to enhance the conditions for learning and teaching college composition and to promote professional development; and
D. acting as an advocate for language and literacy education nationally and internationally.

Section 3.

As a conference, CCCC is dedicated to diversity, equity, and inclusion and strives toward these ideals in its practice and its promotion of the teaching and study of college composition and communication. For governance purposes, we employ these terms as defined here, but we commit to deeper explorations of these concepts, and we call upon our members to do the same, both in our organizational spaces and in all educational spaces in postsecondary composition and communication.

A. Diversity: The conference supports the heterogeneity of its membership and ensures that its work reflects that heterogeneity.
B. Equity: The conference strives to minimize or remove obstructions to access to tangible and intangible resources in order to eliminate imbalances in power and participation among its members.
C. Inclusion: The conference engages and supports all communities represented by the members and commits to the growth and change that such support and engagement require.

ARTICLE II
MEMBERSHIP

Section 1. Membership

Membership will be open to any member or student member of NCTE who is interested in any area of college composition and communication.

Section 2. Member Groups

A. Members have the right to form Special Interest Groups that may become Standing Groups.

1. Definition: A Special Interest Group (SIG) is an affiliation of members with shared professional interests who go through the formal process of requesting meeting space during the Annual Convention.
2. Definition: Standing Groups are groups, typically but not exclusively SIGs, who can demonstrate sustained organizational activity within CCCC for a period of at least five consecutive years, and who want to solidify their relationship to the organization.

B. Status Change Process for Member Groups

1. The process of creating a Standing Group and requesting Standing Group status is articulated in the Bylaws.
2. The process for Standing Groups to apply for a Cultural Identity Caucus seat on the CCCC Executive Committee is articulated in the Bylaws.

Section 3. Categories of Membership

Categories of membership will be set forth in the Bylaws.

ARTICLE III
OFFICERS

Section 1. Officers of CCCC

A. Responsibilities and Duties

1. The responsibilities and duties of all officers will be those set forth in the Bylaws.

B. Membership

1. Chair
2. Associate Chair
3. Assistant Chair
4. Immediate Past Chair
5. Secretary
6. Executive Director of NCTE is the Executive Secretary-Treasurer of CCCC and serves as an ex officio officer of CCCC.

C. Terms of Office

1. Officers will be elected as stipulated in Article IX.
2. The term of all officers will commence thirty days after the NCTE Annual Convention next following the election, except that officers appointed to fill a vacancy (Article IX, Sections 3 and 4) will take office upon their acceptance.
3. The Chair, the Associate Chair, the Assistant Chair, and the Immediate Past Chair will each hold office for one year.
4. The Secretary will hold office for four years.
5. At the end of the term, the Assistant Chair will become Associate Chair, the Associate Chair will become Chair, and the Chair will become Immediate Past Chair.
6. Any elected officer may be removed from office for sufficient cause upon unanimous recommendation of the other officers and a two-thirds vote of a quorum of Executive Committee members present at any scheduled meeting.

ARTICLE IV
ADMINISTRATIVE COMMITTEES

Section 1. The Executive Committee

A. Responsibilities and Duties

1. Within the rules of NCTE and the limits set by this Constitution, the Executive Committee oversees the operations of CCCC, including its budget and policies.
2. Executive Committee policies and procedures are spelled out in the CCCC Bylaws.

B. Membership1

1. Six members of the Officers’ Committee will be ex officio, voting members (the Assistant Chair, Associate Chair, Chair, Immediate Past Chair, Secretary, and Executive Secretary-Treasurer).
2. The Two-Year College English Association Chair, Associate/Past Chair, and Secretary will be ex officio voting members.
3. Four editors will be ex officio, nonvoting members:

a) College Composition and Communication
b) Studies in Writing and Rhetoric
c) Teaching English in the Two-Year College
d) Forum: Issues about Part-Time and Contingent Faculty

4. Parliamentarian (ex officio, nonvoting; appointed as spelled out in the Bylaws)
5. Five members put forward by the following Cultural Identity Caucuses to be elected and appointed in a manner determined by governing documents of that Caucus will be voting members:

a) American Indian Caucus
b) Arab/Muslim Caucus
c) Asian/Asian American Caucus
d) Black Caucus
e) Jewish Caucus
f) Latinx Caucus
g) Queer Caucus

6. One member of the current Committee on Disability Issues in College Composition (CDICC) will be a voting member as determined by the Committee.
7. One member of the current Accountability for Equity and Inclusion Committee (AEIC) will be a voting member as determined by the Committee.
8. Two graduate student representatives will be voting members as determined by the Graduate Student Standing Group.
9. Six members put forward by any CCCC Standing Group in good standing with the organization will be voting members, following the nomination and election processes spelled out in the Bylaws.
10. Six at-large seats to be selected from a pool of at-large nominations in accordance with the processes outlined in Article IV.2.A.3.b, two of which must be CCCC members holding non-tenure-track positions at the time of election, will be voting members.

C. Terms of Office

1. The term of all Executive Committee members will commence thirty days after the NCTE Annual Convention next following the election, except those that officers appointed to fill a vacancy (Article IX, Sections 3 and 4) will take office upon their acceptance.
2. No member may serve more than two consecutive terms on the EC or serve in the same consecutive role on the EC.
3. Any Executive Committee member may be removed from office for sufficient cause upon unanimous recommendation of the other officers and two-thirds vote of a quorum of the Executive Committee members present at any scheduled meeting.
4. Nomination, election, and filling of vacancies will be specified in Article IX.

D. Meetings

1. Regular meetings of the Executive Committee will be held at least twice annually, generally in conjunction with the Conventions of CCCC and NCTE. Additional meetings may be held at other points throughout the year.
2. Fifteen members of the Executive Committee, exclusive of ex officio nonvoting members, present at any regularly authorized meeting of the Executive Committee will constitute a quorum.

1 Changes to any member group or administrative committee name will be automatically updated in the Constitution and do not require a full vote of the membership as spelled out in Article X.

Section 2. The Nominating Committee

A. Responsibilities and Duties

1. Within the rules of NCTE and the limits set by this Constitution, the Nominating Committee will solicit nominations and organize a ballot that reflects the values articulated in Article I.3 for annual CCCC elections with additional attention given to the following:

a) Regional Diversity
b) Institutional Type (for example, HBCUs, minority-serving institutions, two-year colleges, tribal colleges, research-intensive institutions, comprehensive institutions, etc.)
c) Identities and Areas of Professional Interest

2. Gather nominations for Assistant Chair and Secretary, as needed.
3. Gather nominations for double the number of open seats for the ballot for candidates to replace the following Administrative Committee vacancies, preserving the values of IV.2.A.1:

a) Six seats from CCCC Standing Groups not given permanent seats on the Executive Committee
b) Six at-large positions, two of which must be NTT faculty, for open seats on the Executive Committee
c) Five members of the Nominating Committee
d) Open seats on the Accountability for Equity and Inclusion Committee
e) Open seats on the Committee on Disability Issues in College Composition

4. Secure the consent to serve from each candidate as articulated in the Bylaws.
5. Present final ballot to the Executive Secretary-Treasurer on or around May 1 following the CCCC Annual Convention.
6. Follow procedures for ballot creation as outlined in the Bylaws.

B. Membership

1. Five members of CCCC elected in the annual election from a slate of ten provided by the Nominating Committee
2. The Immediate Past Chair of CCCC
3. The Chair or Immediate Past Chair of TYCA
4. One Chair will be determined by incoming members and reported to the Chair of CCCC within two weeks of election results.

C. Terms of Office

1. The term of members will commence thirty days after the NCTE Annual Convention next following the election.
2. Each member will hold office for one year.
3. In the event that one or more of the members cannot serve, the Chair of CCCC will appoint an appropriate substitute as provided in the Bylaws.
4. The Committee will conduct its business in accordance with the Bylaws.

D. Meetings

1. Regular meetings of the Nominating Committee will be held at least twice annually, generally in conjunction with the Conventions of CCCC and NCTE. Additionally, meetings may be held through remote means to address business at other points in the year.
2. Four members of the Nominating Committee will constitute a quorum.

Section 3. The Officers’ Committee

A. Responsibilities and Duties

1. This committee will carry out the policies set by the Executive Committee.
2. It will be the function of the Officers’ Committee to transact routine CCCC business, to prepare recommendations for the Executive Committee, and to act for the Executive Committee between scheduled meetings, when necessary.

B. Membership

1. Chair
2. Associate Chair
3. Assistant Chair
4. Immediate Past Chair
5. Secretary
6. Executive Director/Executive Secretary-Treasurer of NCTE

C. Terms of Office

1. The term of all officers will commence thirty days after the NCTE Annual Convention next following the election, except that officers appointed to fill a vacancy (Article IX, Sections 3 and 4) will take office upon their acceptance.

D. Meetings

1. The Officers’ Committee will meet at the call of the Chair, whenever possible in conjunction with Conventions of CCCC and NCTE, and other meetings.
2. Three members of the Officers’ Committee will constitute a quorum.

Section 4. Accountability for Equity and Inclusion Committee

A. Responsibilities and Duties

1. To select one AEIC member to serve on the EC according to procedures articulated in the Committee’s bylaws
2. To name one AEIC member to serve in the annual Stage 2 Convention Proposal Review Group who

a) Makes recommendations on ways to increase equity throughout the process;
b) Makes recommendations on ways to increase diversity within the pool of presenters, chairs, and discussants.

3. To submit, by the Nomination deadline, a minimum of two nominees from historically marginalized groups to the Nominating Committee for the at-large EC positions
4. To identify options and resources to resolve bias incidents, including harassment, discrimination, or any violation of the CCCC Code of Ethics or standards of conduct
5. To present an annual report to the Executive Committee that

a) Recommends annual program offerings that are inclusive of all members’ areas of research and teaching
b) Recommends strategies for supporting engagement of members from underrepresented groups
c) Recommends amendments to the organizational and Convention budgets that outline ways to more equitably distribute organizational resources

B. Membership

1. Nine members, elected from the ballot assembled by the Nominating Committee
2. Two co-chairs, elected from the nine members of the committee

C. Terms of Office

1. The terms of all chairs and members will commence thirty days after the NCTE Annual Convention next following the election, except that chairs appointed to fill a vacancy (Article IX, Sections 3 and 4) will take office upon their acceptance.
2. All chairs and members will serve for a two-year term.
3. Chairs cannot be appointed for consecutive terms. Members can serve no more than two consecutive terms.

D. Meetings

1. The AEIC will meet in conjunction with annual program planning, Convention meetings, and elections. Other meetings may be called at the request of the co-chairs.
2. Five members of the AEIC will constitute a quorum.

Section 5. Committee on Disability Issues in College Composition

A. Responsibilities and Duties

1. To maintain, lead revisions of, and advocate for the principles outlined in the CCCC position statement Disability Studies in Composition: Position Statement on Policy and Best Practices
2. To select one member to serve on the EC according to procedures articulated in the Committee’s bylaws
3. To educate CCCC leadership and membership on disability and access before and during the Annual Convention, including

a) Drafting and circulating the Convention Access Guide
b) Hosting and staffing the access table at the Convention
c) Producing guidelines for members and presenters about accessible and inclusive conference presentations
d) Maintaining a website on accessible conference planning and attending

4. To support the production of an Access Guide for each Convention, including

a) Identifying a team to write the Access Guide
b) Determining compensation provided by CCCC for this team
c) Contributing a CDICC member to serve on the Local Arrangements Committee
d) Helping to circulate the Access Guide

5. To submit a budget annually to the EC for approval to fund the CDICC’s accessibility work
6. To present an annual report on accessibility and disability issues within the organization

B. Membership

1. Nine members elected by CCCC membership
2. Affiliate members, as needed

C. Terms of Office

1. The terms of all chairs and members will commence thirty days after the NCTE Annual Convention next following the election, except that chairs appointed to fill a vacancy (Article IX, Sections 3 and 4) will take office upon their acceptance.
2. All chairs and members will serve for a three-year term; terms will be staggered so that no more than three seats will be filled in any election cycle.
3. A chair or co-chairs will be selected by the CDICC membership by the process spelled out in the bylaws.

D. Meetings

1. The CDICC will hold open meetings at the CCCC Convention and provide virtual access.
2. In addition, the CDICC will meet in conjunction with annual program planning, Convention meetings, and elections. Other meetings may be called at the request of the chair or co-chairs.
3. ASL interpreters and CART services will be funded by CCCC and available at the meetings.

ARTICLE V
STANDING COMMITTEES

Section 1: Standing Committees

A. Responsibilities and Duties

1. Standing Committees are proposed by the CCCC officers, typically on the recommendation of Special Committees as articulated in Article IV.E, and are constituted by a vote of the Executive Committee, on a motion from the Officers’ Committee.
2. Standing Committees engage in tasks with specific, ongoing annual charges. They are required to work directly with CCCC Officers to identify charges and deliverables and create regular reports for review by the Executive Committee.

B. Membership

1. CCCC Officers will appoint a Standing Committee Chair and, with input from the Executive Committee, will select a number of members appropriate to the committee’s charge from a pool of candidates. See Bylaws VIII.B for the procedures for pool formation.
2. Standing Committee Chairs will be responsible for compiling annual reports to the CCCC Chair and Executive Committee.
3. Current Standing Committees are listed in the CCCC Bylaws.

C. Terms of Service

1. Members of Standing Committees will serve a three-year term, renewable upon review of the Executive Committee.
2. In the event that one or more of the members cannot serve, the Chair of CCCC, in consultation with the Standing Committee Chair, will appoint an appropriate substitute as provided in the Bylaws.

D. Meetings

1. Standing Committees have autonomy to meet and discuss how to accomplish their charges.
2. Meeting minutes should be kept and reported to the CCCC Chair and Executive Committees when requested.
3. Fifty-one percent of members constitute a quorum.

E. Standing Committee Dissolution:

1. A Standing Committee may request dissolution through the process described in the Bylaws.

ARTICLE VI:
SPECIAL COMMITTEES

Section 1: Special Committees

A. Responsibilities and Duties

1. Special Committees are formed at the discretion of the CCCC Chair.
2. Special Committees convene for no longer than a three-year period, after which they may renew or apply for Standing Committee status as articulated in the Bylaws.
3. Funding for Special Committees may be authorized by the Officers’ Committee.
4. Special Committees will follow the procedures established or approved by the Executive Committee.

B. Membership

1. Special Committee members are put forward by CCCC Officers and approved by the Executive Committee. Once formed, members of the Special Committee will select a Chair to represent their work to the Executive Committee in the form of annual reports.
2. Special Committee Chairs will be responsible for compiling annual reports to the CCCC Chair and Executive Committee.

C. Terms of Service

1. Members of Special Committees remain on the Committee for the duration of its term.
2. In the event that one or more of the members cannot serve, the Chair of CCCC, in consultation with the Special Committee Chair, will appoint an appropriate substitute as provided in the Bylaws.

D. Meetings

1. Special Committees have autonomy to meet and discuss how to accomplish their charges.
2. Meeting minutes should be kept and reported to the CCCC Chair and Executive Committees when requested.
3. Fifty-one percent of members constitute a quorum.

E. Request for Standing Committee Status

1. A Special Committee may request Standing Committee status by following the procedures articulated in the Bylaws.

ARTICLE VII
MEETINGS

Section 1. Convention

CCCC will hold an Annual Convention insofar as possible, as determined, when necessary, by the Officers and a vote by the Executive Committee.

Section 2. Business Meeting and Special Sessions

A. The Annual Business Meeting will be held as part of the regular CCCC Annual Convention. Members may attend virtually.
B. Other meetings and sessions at the NCTE Annual Convention will be arranged with the NCTE Executive Director, and with approval of the NCTE Executive Committee.

Section 3. Meetings apart from Annual Convention

Other meetings may be held each year at a different time, as determined by the Executive Committee.

Section 4. Meetings of Elected Bodies

All meetings of Administrative Committees will be held to allow for remote participation by members.

ARTICLE VIII
VOTING

Section 1. Voting during Annual Business Meeting

All individual members present at the Annual Business Meeting of the membership are entitled to vote, and a simple majority of those present and voting will be required for action, except as specifically stated elsewhere in the Constitution or Bylaws.

Section 2. Voting in Annual Elections

In ballots, all individual members are entitled to vote during CCCC elections. A simple majority of the legal votes cast within the time designated will be required for action, except as stipulated in Article X, Section 5. At least thirty days must be allowed for the submission of ballots.

ARTICLE IX
ELECTIONS AND VACANCIES

Section 1. Ballots

A. Officers, at-large Executive Committee, AEIC, and CDICC seats will be elected by ballot.
B. Ex officio seats are seated by the procedures outlined in the electing subgroup.
C. Ballots will be sent out no later than October 1 of each year.
D. CCCC members will have at least thirty days to consider ballots before the voting period ends.
E. Ballots will

1. Provide adequate space for announcing the names of candidates, and
2. Offer space for write-in candidates not appearing on the ballot.

Section 2.Selection of Publications Editors

Editors of CCCC publications will be appointed by a committee composed of the CCCC Chair, the Associate Chair, the Executive Secretary-Treasurer, and two additional members chosen by the Executive Committee according to procedures set forth in the Bylaws.

Section 3. Vacancy of CCCC Chair

If the office of Chair becomes vacant, the Immediate Past Chair will complete the term.

Section 4. Vacancy of Non-CCCC Chair Positions

In the event of vacancies in the offices of Associate Chair, Assistant Chair, Secretary, or vacancies on the Executive Committee, the Chair, in consultation with the Officers and, if necessary, appropriate Caucus members, will make temporary appointments, effective until the next annual election, and will notify the Nominating Committee to include candidates for the vacant offices at the next annual election.

Section 5. Vacancy of Editors

If a publications editor position becomes vacant, the Chair, in consultation with the officers, will make a temporary appointment until a regular search can be completed.

ARTICLE X
AMENDMENTS TO THE CONSTITUTION

Section 1. Who May Propose an Amendment

Amendments to this Constitution may be proposed either

A. by the Executive Committee;
B. by a two-thirds vote of the members attending the Annual Business Meeting;
C. by petitions signed by fifty members and forwarded to the CCCC Chair.

NCTE’s governing body, the NCTE Executive Committee, will review proposed changes. Approval is needed prior to moving forward in presentation and consideration of CCCC membership as a matter of good governance and efficiency.

Section 2. Announcement of Amendments

All proposed amendments will be announced in the February issue of CCC and in the CCCC Annual Convention materials and will be discussed at the Annual Business Meeting prior to submission to the membership for vote.

Section 3. Period of Consideration

After an amendment has been proposed, the membership must be notified by mail or in CCC at least thirty days prior to the submission of the ballot.

Section 4. Presentation of Amendments

Proposals to amend the Constitution will include both the existing language of the Constitution and the proposed change.

Section 5. Ratification of Amendments

A two-thirds majority of the legal votes cast by mail within the time designated will be required for actions on amendments. At least thirty days after amendments are made available must be allowed for the return of ballots.

August 2022

BYLAWS OF CCCC

I. Membership

Membership in CCCC is defined as holding a membership in NCTE and subscribing to the journal College Composition and Communication.

II. Relationship to NCTE

A. The officers of CCCC serve as voting members of the NCTE Board of Directors.
B. The Chair of CCCC serves as a voting member on the NCTE Executive Committee.
C. The Associate Chair of CCCC serves as a nonvoting member of the NCTE Executive Committee.
D. The Chair is responsible for an Annual Report to be published in the NCTE Annual Reports and for drafting a Chair’s Letter to appear in the December issue of College Composition and Communication.
E. The Chair of CCCC will serve on the NCTE College Section Committee.

III. Officers

A. The Chair

1. Responsibilities

a) Assumes responsibility for the functioning of the organization after previous year as Associate Chair or as appointed by the Executive Committee when vacancy exists.
b) Plans the agendas for and presides at the business meetings of CCCC, the Executive Committee, and the Officers’ Committee.
c) Represents the organization in making public its policy decisions.
d) Appoints or delegates responsibility to appoint all special committees (including task forces), with the exception of those committees stipulated in Bylaws VIII.A.1.
e) Leads the Officers’ Committee in authorizing committees and defining their functions.
f) Arranges any CCCC program sessions for the NCTE Annual Convention.
g) Arranges the CCCC program session for the MLA Annual Convention.
h) Serves as a voting member of the NCTE Board of Directors and the NCTE Executive Committee.
i) Prepares the Annual Report to NCTE.
j) Prepares a report to the membership of CCCC after the CCCC Annual Convention
k) In collaboration with the Associate Chair, populates the CCCC Awards Committee.

2. Term of Office: The Chair shall serve a one-year term.

B. The Associate Chair

1. Responsibilities

a) Assumes responsibilities after one previous year as Assistant Chair.
b) In the temporary absence of the Chair, presides at all business meetings of CCCC, the Executive Committee, or the Officers’ Committee.
c) Directs the program of the current CCCC Annual Convention in accord with Bylaws adopted to govern the convention and the Annual Business Meeting.

(1) Issues a call for participation in Stage 1 Proposal Review
(2) Selects Stage 2 Proposal Reviewers and leads Stage 2 Review

d) Selects the Local Arrangements Chair (LAC) in keeping with the practices articulated in the Local Arrangements Committee Handbook.
e) Coordinates the creation and dissemination of the Land and Water Acknowledgment for every CCCC-sponsored event in consultation with the American Indian Caucus.
f) Coordinates with the TYCA National Conference Program Chair and Committee on conference planning.
g) Represents CCCC on the NCTE Board of Directors as a voting member.
h) Represents CCCC on the NCTE Executive Committee as a nonvoting member.
i) Attends all meetings of the NCTE Executive Committee as a nonvoting member.
j) In collaboration with the Chair, populates the CCCC Awards Committee.
k) Collaborates with the Officers to appoint the Resolutions Committee and the Braddock Award Committee.

2. Term of Office: The Associate Chair shall serve a one-year term.

C. The Assistant Chair

1. Responsibilities

a) Attends the CCCC Executive Committee orientation, https://cccc.ncte.org/cccc/elections/assistantchair.
b) Participates in Executive Committee and Officers’ meetings.
c) In the temporary absence of the Chair and the Associate Chair, presides at all business meetings of CCCC, the Executive Committee, or the Officers’ Committee.
d) Assists the Associate Chair and the Local Arrangements Chair with managing the current CCCC Annual Convention.
e) Votes on and participates in the Officers’ Committee.
f) Assists other officers with nominations and make-up of various committees.
g) Prepares the call for proposals for the Annual Convention held during their year as Associate Chair, including the following:

(1) Identifies changes to the proposal clusters, if needed
(2) Revises processes and guidelines for Stage 1 Review process, if needed
(3) Discusses convention budget and sponsorship opportunities with NCTE staff
(4) Participates in a site visit to the convention location
(5) Reviews conference program drafts
(6) Writes acceptance and rejection emails
(7) Selects featured speakers and program cover design
(8) Writes welcome remarks for the convention program

2. Term of Office: Is elected annually by members of CCCC to serve a one-year term.

D. The Secretary

1. Responsibilities

a) Prepares the minutes for each of the following:

(1) Annual Business Meeting
(2) Executive Committee Meetings
(3) Officers’ Meetings

b) Delivers the minutes of all meetings within sixty days to the Executive Secretary-Treasurer for distribution to the relevant body for approval and subsequent entry into the permanent records of CCCC in the NCTE office. Minutes shall include:

(1) A record of all motions and results
(2) A summary of the discussion of each item
(3) Notification of approved expenditures
(4) Enclosures that are publicly available

c) Is a voting member of the NCTE Board of Directors.
d) Prepares a list of Executive Committee actions and Annual Business Meeting actions for College Composition and Communication.

2. Term of Office: Is elected annually by members of CCCC to serve a four-year term.

E. The Executive Secretary-Treasurer

1. The Executive Director of NCTE serves in this role ex officio.

2. Responsibilities

a) Handles all financial transactions of the group.
b) Pays bills incurred by CCCC within the budget adopted by the Executive Committee or otherwise authorized by the Officers’ Committee.
c) At the Annual Business Meeting and at the meeting of the Executive Committee preceding the CCCC Annual Convention, submits a written financial report that also includes a report on membership.
d) Notifies the Chair if at any time CCCC appears to violate the proviso that it shall not, without the express permission of the Executive Committee of NCTE, incur any obligation exceeding its funds in the hands of the Executive Secretary-Treasurer.
e) Assists the other officers and other committees in carrying out their responsibilities.
f) Supervises the maintenance of CCCC permanent files and archives.

3. Term of Office: Is selected by the Executive Director of NCTE as a professional responsibility to NCTE and CCCC.

F. The Parliamentarian

1. The Parliamentarian is a nonvoting member of the Executive Committee who ensures the official CCCC meetings are run in accordance with Alice Sturgis’s The Standard Code of Parliamentary Procedure.

2. Selection Process

a) The Parliamentarian is selected by the current members of the Officers’ Committee from a pool of volunteers solicited by the CCCC liaison. The Parliamentarian is selected using the following criteria:

(1) Relevant experience with committee and governance leadership within a department, university, or at the national level
(2) Engagement with the CCCC organization (committee service, presenting at the Annual Convention, etc.)
(3) Demonstrated attention to detail
(4) Preferably, familiarity with parliamentary procedure

3. Responsibilities

a) Introduces incoming Executive Committee members to and advises them on meeting procedures.
b) Ensures business meetings are conducted in an orderly, transparent, and equitable fashion according to Alice Sturgis’s The Standard Code of Parliamentary Procedure.
c) Guides Officers and Executive Committee members through the rules of conduct.
d) Offers support to all Officers and Executive Committee members regarding proposed motions and amendments.
e) Identifies actions on the floor that are out of compliance with procedure and offers alternatives.

4. Term of Office: The Parliamentarian serves a three-year term, staggered with previous and incoming Parliamentarians, whose attendance at business meetings is optional or virtual.

G. The Immediate Past Chair

1. The Immediate Past Chair is in the fourth year of their term as a CCCC officer.

2. Responsibilities

a) Assumes the duties of the Chair, if the Chair is unable to serve.
b) Serves on the Nominating Committee.
c) Is a voting member of the NCTE Board of Directors.
d) Serves as point of contact for incoming editors of publications with representation on the CCCC Executive Committee.
e) Is a voting member of the Officers’ Committee.
f) Advises Chair and Associate Chairs in decision-making processes.

3. Term of Office: The Immediate Past Chair serves a one-year term.

IV. Administrative Committees

A. Executive Committee

1. Definition: The Executive Committee of CCCC is the primary governing body of the organization.

2. Membership: Executive Committee membership is described in the CCCC Constitution.

3. Responsibilities

a) Reviews and approves the annual CCCC budget.
b) Reviews, and either acts on or files reports presented to the Executive Committee by member groups, standing committees, or special committees.
c) Responds to items of current or public interest to the organization and its members in the form of position statements or other documents.
d) Contributes members to the committee reviewing the CCCC research initiative proposals.
e) Nominates and/or approves nominees to Standing Committees, Special Committees, and/or Task Forces as they are convened and charged.
f) Serves on one subcommittee of the Executive Committee as needed with priorities developed by the Officers’ Committee.
g) Serves on working groups, special committees, task forces, or as a liaison to CCCC committees as needed.
h) Reviews and recommends revisions as needed to CCCC position statements on a five-year cycle.
i) Attends designated sessions or events at the Annual Convention, including the Annual Business Meeting, as communicated by the CCCC liaison and determined by the CCCC Leadership.

B. Nominating Committee

1. Definition: An elected group responsible for preparing official ballots for elected roles in CCCC governance.

2. Membership: Defined in the Constitution, five elected members at large, past Chair of CCCC, and past Chair of TYCA or designee.

3. Responsibilities

a) Maintains and reviews their committee Bylaws, which spell out the processes and criteria used to create election slates, which shall be publicly available to CCCC membership.
b) Invites nominations for open seats on the Executive Committee, the Nominating Committee, the Committee on Disability Issues in College Composition, and the Accountability for Equity and Inclusion Committee, as well as candidates for Assistant Chair.
c) Gathers nominations from Standing Groups (which includes Caucuses) for six seats on the Executive Committee.
d) Reviews nomination materials and identifies a minimum of two candidates for each open seat, in accordance with the Nominating Committee’s Guiding Document.
e) Prepares a slate of candidates for the membership, using the method outlined in the Nominating Committee’s Guiding Document.
f) Prepares an annual report documenting their work for submission to the Executive Committee.

C. Officers’ Committee

1. Membership: All positions articulated in Section V of these Bylaws sit on the Officers’ Committee. The process for election or appointment is established in the CCCC Constitution.

2. Responsibilities

a) Acts on behalf of the Executive Committee as needed for expedited decision-making between scheduled Executive Committee meetings.
b) Monitors the finances of CCCC and authorizes changes in the budget as needed.
c) Advises the Chair on the functioning of CCCC.
d) Reviews agendas, committee reports, proposals, and other materials to be presented to the Executive Committee.
e) Authorizes committees and gives them specific charges.
f) Prepares and distributes meeting minutes to Executive Committee members after each formal meeting.

D. Accountability for Equity and Inclusion Committee (AEIC)

1. Responsibilities: The responsibilities of the AEIC are spelled out in the CCCC Constitution and in the Committee’s Bylaws, which shall be made publicly available to CCCC members.

E. Committee on Disability Issues in College Composition (CDICC)

1. Responsibilities: The responsibilities of the CDICC are spelled out in the CCCC Constitution and in the Committee’s Bylaws, which shall be made publicly available to CCCC members.

V. Fiscal Control

A. Budgets

1. An annual budget will be proposed by the Executive Secretary-Treasurer.

2. The budget will be adopted by the Executive Committee and may be amended by the Officers’ Committee.

3. Budgets for the CCCC Annual Convention will be adopted in accord with Bylaws Section IX.

B. Operations

1. Payments will be made by the Executive Secretary-Treasurer in accord with the approved budget or other authorizations by the Officers’ Committee.

2. Regular reports of the financial status of CCCC will be made to the Officers and the Executive Committee by the Executive Secretary-Treasurer.

VI. CCCC Publications

A. Editor Selection Process:

1. A selection committee made up of the CCCC Chair, the Associate Chair, the Executive Secretary-Treasurer, and two additional members chosen by the Executive Committee will solicit applications for open editor positions.

2. The selection committee will interview and recommend the final candidate for approval by the CCCC Executive Committee according to established criteria that are provided on the NCTE website.

B. Editors

1. Responsibilities

a) Solicit manuscripts for consideration by the publication.
b) Correspond with authors and reviewers.
c) Select the publication’s editorial board recommended by the Editor and approved by the Executive Committee. Members of the editorial board serve a term not longer than three years.
d) Act in accordance with the publication’s “Editorial Board Roles and Responsibilities.”
e) Consult with the editorial board on a regular basis.
f) Coordinate publication schedule with NCTE publications staff.
g) Prepare an annual report to be submitted to the CCCC Executive Committee and the publication’s editorial board.

2. An Editors’ Team may be convened by the CCCC Chair and include all of the current appointed CCCC editors.

3. CCCC editors may be removed from office for sufficient cause upon unanimous recommendation of the Officers and two-thirds vote of the Executive Committee members present at any meeting.

C. Editorial Boards

1. Responsibilities

a) Fulfill duties as outlined by the publication guidelines.
b) Assist the editor as needed.

VII. General Committee Operations

A. Except where otherwise provided by the Constitution and Bylaws, committee members are appointed by the CCCC Chair after consultation with the Executive Committee and approval by the Officers’ Committee.

B. Committee budgets are adopted by the Officers’ Committee after discussion with the Executive Committee.

C. General plans for committees are approved by the Officers.

D. Committees report their actions in writing prior to each regularly scheduled meeting of the Executive Committee and also at the end of their tenure.

VIII. Organizational Structures

A. Administrative Committees

1. Named Committees

a) Officers’ Committee
b) Executive Committee
c) Nominating Committee
d) Accountability for Equity and Inclusion Committee
e) Committee on Disability Issues in College Composition

B. Standing Committees

1. Committee Term: Standing Committees are permanent committees that complete their charges and report to the Executive Committee each year.

2. Renewal: Standing Committees need not be renewed, but as indicated by a Standing Committee Chair in their annual report may be dissolved. Committees that do not submit their annual report for two consecutive years may be dissolved.

3. Budgets and Funding: Standing Committees are funded from the CCCC operating budget with approval of the Executive Committee.

4. Reporting: Standing Committees report at least once per year to the Executive Committee during their regularly scheduled meetings.

5. Term of Office: Standing committee member terms are three years in length and are renewable for two additional terms. Permission may be granted for a third term with the approval of the CCCC Officers.

6. Current Standing Committees and Responsibilities

a) Newcomers’ Welcoming Committee

(1) General Charge: To function as a point of first contact for new members and to develop convention-specific programing and outreach.

(2) Responsibilities

(a) Provides a staffed Welcome Table where new attendees can ask questions, receive suggestions, and find materials helpful for navigating the Convention.
(b) Creates, in cooperation with the NCTE national office, a Tip Sheet, designed to help new attendees make the most of their experience at the Convention.
(c) Hosts an Orientation to review strategies for Convention attendance.
(d) Sponsors a Career Quest roundtable to help participants develop a plan to find opportunities at the Convention and within the organization that can play an important part in their career development.
(e) Hosts a Coffee Hour where new attendees can hear from various member groups of the Convention (e.g., Meet Leaders of SIGs, TYCA, C’s the Day, etc.).
(f) Sponsors the Think Tank where new attendees can work with experienced professionals to discuss and develop proposals for the next year’s Convention.
(g) Maintains relationships with other subcommittees and groups (e.g., Digital Archive of Literacy Narratives, C’s the Day, etc.).

(3) Membership

(a) Members will serve three-year terms.
(b) Chair: Selects members in consultation with administrative committee chairs and is responsible for fulfilling or delegating its charges.
(c) Members: Assist Chair in fulfilling the responsibilities of its charges.

b) Research Committee

(1) General Charge: Reflecting a broad and diverse range of research methods and types, the Research Committee monitors and identifies updates in research developments in the field and employs and advocates for ethical research standards across a variety of areas of influence in writing studies.

(2) Responsibilities

(a) Conducts an inventory of research trends in the field, and provides an oral and written annual report to the Executive Committee regarding some or all of the following: suggested updates to CCCC calls for proposals, targeted calls for grant proposals for the CCCC Research Initiative grants and Emergent Researcher Awards, recommendations for breadth and diversity of methods and findings, and identifying needed areas of research in keeping with the CCCC overall mission.
(b) Provides two Research Committee members to participate in the Executive Committee-appointed committee evaluating and selecting CCCC Research Initiative grants and Emergent Researcher Awards.
(c) Sponsors an annual full-day Research Methods Workshop at the CCCC Convention.

(3) Membership

c) Committee on Undergraduate Research

(1) General Charge: The Committee on Undergraduate Research sponsors activities and initiatives related to undergraduate research in rhetoric, composition, and writing studies.

(2) Responsibilities

(a) Organizes the Undergraduate Research (UR) Poster Session at the CCCC Annual Convention and provides various forms of support for undergraduates attending the Convention.
(b) Maintains and updates the CCCC Position Statement on Undergraduate Research with attention to current research and data.
(c) Consults with other professional organizations and related fields engaged in undergraduate research.

(3) Membership

d) Language Policy Committee

(1) General Charge: The Language Policy Committee sponsors activities and initiatives related to linguistic discrimination, language rights, linguistic justice, and equitable approaches to language policies.

(2) Responsibilities

(a) Keeps the field abreast of how language policies shape our country and our classrooms and puts forth recommendations based on best practices gleaned from state of-the-art research.
(b) Conducts/updates the “Language Knowledge and Awareness Survey” of CCCC and NCTE membership.
(c) Maintains, leads revisions of, and advocates for the principles outlined in the CCCC position statements related to their charge.
(d) Sponsors an annual workshop at the CCCC Annual Convention composed of its committee members.
(e) Collaborates with other committees on issues and concerns related to linguistic justice and needed improvements in pedagogy, resulting in collaborative action planning, workshops, and relevant research.

(3) Membership

e) Social Justice at the Convention Committee (SJAC)

(1) General Charge: Promotes and advances principles of diversity, inclusion, equity, fairness, access, and equal representation in all aspects of the profession and in all the communities that are inhabited through education and activism at the Annual Convention.

(2) Responsibilities

(a) Works with the Associate Chair to understand their vision for the CCCC Annual Convention and to collaboratively outline a scope for the SJAC’s efforts at the convention.
(b) Collaborates with the Local Arrangements Committee Chair, CDICC, and CCCC Caucuses to develop social justice and local engagement activities that complement the convention theme.
(c) Promotes participation and engagement in SJAC-sponsored activities at the CCCC Annual Convention and supports an inclusive conference culture.
(d) Creates opportunities for CCCC attendees to connect with activist communities in convention cities.
(e) Sponsors an annual panel that features local activists and organizations.

(3) Membership

f) Resolutions Committee

(1) General Charge: Recommends resolutions for consideration by the members at the Annual Business Meeting

(2) Responsibilities

(a) Invites members or groups of members to submit resolutions.
(b) Meets at the CCCC Annual Convention.
(c) Prepares resolutions of thanks and appreciation for the Program Chair and Local Chair.
(d) Receives and edits received resolutions from members.
(e) Presents the resolutions of the Annual Business Meeting in written form.

(3) Membership

g) Awards Committees

(1) General Charge: Awards committees review nominations for the CCCC awards and select recipients.

(2) Responsibilities

(a) Elect a chair.
(b) Review nominations received for awards.
(c) Apply criteria for the awards to nomination materials received with particular attention to equity and inclusion.
(d) Draft and submit to the CCCC liaison a rationale for the committee’s selections.
(e) Provide feedback to the organization, as needed, on ways to improve the award call, criteria, or processes at the completion of service.

(3) Membership

(a) Members will serve one-year terms, with the exception of the Exemplar Award and Chairs’ Memorial Scholarship Committee, which are two-year, staggered terms.

(b) Members are selected from a pool of

(i) previous winners of the award on which the committee is deciding;
(ii) prior awards committee members; and
(iii) at least one member at large with an interest in service to the organization assembled through an open call.

(d) Members: Assist Chair in fulfilling the responsibilities of its charges.

C. Special Committees

1. Definition: A committee created by the Chair and members appointed in consultation with the Executive Committee.

2. Committee Term: Special Committees dissolve or come up for renewal after a three-year term.

3. Renewal: Special Committees may be renewed for another three-year term at the approval of a majority vote of the Executive Committee.

4. Budgets and Funding: Special Committees are funded through the CCCC operating budget, which is approved by the Executive Committee.

5. Reporting: Special Committees report annually to the Executive Committee during their regularly scheduled meetings.

6. Membership

a) Chair: Selects members in consultation with administrative committee chairs and is responsible for fulfilling or delegating its charges.
b) Members: Assist Chair in fulfilling the responsibilities of its charges.

D. Standing Groups (SG)

1. Definition: Member-organized groups approved by the CCCC Officers.

2. Standing Groups are formed by application as described on the CCCC website. To be eligible to apply for Standing Group status, an existing SIG or other member group must have been organized and regularly meeting at the CCCC Annual Convention for at least five consecutive years.

3. Reporting: To remain in good standing, Standing Groups should submit an annual report. A standing group that has not submitted an annual report to the organization will not be eligible to submit nominees for the pool of candidates for the Executive Committee. Standing groups that do not submit an annual report for two consecutive years will be dissolved.

4. Standing Groups who submit a proposal may schedule a business meeting at the CCCC Annual Convention.

5. Standing Groups who submit a proposal receive a guaranteed sponsored session on the CCCC Annual Convention program.

6. Membership: Standing Group membership is determined by the criteria and Bylaws created by the Standing Group.

E. Special Interest Groups (SIG)

1. Definition: Member-organized coalitions that carry out activities defined by that group in relation to the broad mission and vision of CCCC and are centered on a shared topic or focus.

2. Special Interest Groups submit a proposal through the regular convention proposal process for a meeting to be held at the CCCC Annual Convention.

IX. Annual Convention

A. The site of the CCCC Annual Convention will typically be chosen at least three years in advance by the Executive Committee from a list of options prepared by the Executive Secretary-Treasurer. The Officers’ Committee may recommend revisions of the list. The process for determining the Annual Convention dates and location is described in the Executive Committee handbook.

B. Budgets for the convention program and Local Arrangements Committee must be approved by the Officers’ Committee.

C. Guidelines governing participation in the program of the CCCC Annual Convention may be established by the Executive Committee.

D. Convention budget, including the annual cost of registration, is approved by the CCCC Executive Committee.

E. For the transacting of business at the Annual Business Meeting, a quorum of seventy-five CCCC members is required.

F. The Program Chair will appoint a Local Chair, who will be responsible for local arrangements at the CCCC Annual Convention. The CCCC Convention Guidelines for the Local Arrangements Chair/Committee should direct their work.

X. Amendments

A. Amendments to these Bylaws may be proposed by

1. the Executive Committee;

2. a two-thirds vote of the members attending the Annual Business Meeting; or

3. petitions signed by fifty members and forwarded to the Chair.

B. These Bylaws may be amended by a

1. majority vote of the Executive Committee;

2. majority vote of members attending any Annual Business Meeting, if notice of the proposed change, including the existing language and the proposed language, has been given to all CCCC members at least thirty days before the meeting; or

3. majority of the legal votes cast by mail within the time designated, to be not fewer than thirty days after mailing out the ballots.

February 2023