June 2018 - Page 4 of 64 - Conference on College Composition and Communication

SWR Editor Search Procedures

The Studies in Writing and Rhetoric (SWR) Series editor serves a term of five years. The editor can be invited to serve a second term, if the CCCC officers want to ask them to do so.

The editor is responsible for the entire preproduction process, including soliciting and evaluating manuscripts, getting field reviews, and submitting approved manuscripts to the NCTE publications staff. The editor is a member of the CCCC Editors team, which meets face-to-face at the CCCC Convention and, on occasion, virtually throughout the year. Three to four monographs are published per year.

CCCC provides partial support for the office of editor, including use of an online manuscript submission and review system; the amount of support is negotiated with the finalist’s institution.

About two years before the end of the current editor’s term, a call for applications is placed in journals, on the website, and in social media; mass emails are sent to CCCC members; the CCCC EC and Officers can also invite people to apply.

Applicants are asked to submit in PDF form the following materials: (1) a letter articulating the applicant’s vision for the SWR series, (2) a CV, (3) a statement of possible institutional support (including financial support, preferably), and (4) a sample of the applicant’s writing (article or chapter).

Applications are due about two months before the CCCC Convention. The search committee, consisting of the CCCC Officers, NCTE Executive Director, and the NCTE Publications Director, reviews the applications and selects 3-4 finalists, who are interviewed at the CCCC Convention or via teleconference.

The search committee meets as soon as possible after the final interview to choose the editor. Once a choice is made, the Publications Director negotiates the terms of the memorandum of understanding (MOU) between CCCC/NCTE and the new editor’s institution. Upon successful completion of the MOU, the committee’s recommendation is submitted to the CCCC Executive Committee for approval.

Orientation for the new editor is conducted via teleconference.

Call for Applications: CCCC Studies in Writing and Rhetoric Series Editor

CCCC invites applications for a five-year appointment as Editor of Studies in Writing and Rhetoric (SWR). SWR supports the mission of CCCC in its publication of monograph-length works from a variety of theoretical and research perspectives on current topics or concerns within composition studies. Working with an editorial board appointed by the CCCC Officers, the SWR Editor solicits and reviews manuscripts, then works with authors to develop and prepare accepted projects into production-ready form for the publication staff. The current CCCC budget permits publishing two to three monographs a year. CCCC provides partial support for the office of editor; the amount of support will be negotiated with the finalist. In addition, the Editor is a member of the CCCC editor’s team, which meets face-to-face at the CCCC conference and, on occasion, virtually throughout the year.

The CCCC Officers request that a detailed application dossier be submitted by March 15, 2011 to Kristen Suchor, CCCC Liaison, at cccc@ncte.org, including

a CV;
a statement of interest and qualifications;
a statement of vision for the series; and
a preliminary description of possible support from the nominee’s home institution (for example, reassigned time, space, clerical or assistantship support, travel funding, or so on), to complement the support available from CCCC.

Applicants must be CCCC members.

Based on those materials, the Officers will interview a group of finalists at CCCC in Atlanta. The term of the current editor (Joseph Harris of Duke University) will expire in June, 2012. We anticipate that the new editor will be announced in the summer of 2011. This allows for a transitional year for the new editor to work with the current editor. The position formally begins July 1, 2012.

CCCC Summer Conferences: Call for Proposals

Proposal Deadline: Wednesday, September 28, 2022

CCCC Summer Conferences are intended to foster and support the developing and sharing of innovative activities related to literacy learning. We invite proposals to host one of these conferences between May and August 2023. Up to two summer conference proposals will be funded for 2023. We encourage proposals for virtual conferences or for conferences that include a virtual participation option to accompany an in-person meeting.

Conference themes should align the CCCC Mission Statement and themes associated with the CCCC 2022 Strategic Vision.

Within these broad areas of focus, conference proposers are free to define the types of sessions they think will attract participants to their gatherings: traditional panels, roundtables, think tanks, working-/workshop-oriented sessions, ignite-oriented gatherings, flash/TED Talk–inspired presentations, or anything else.

CCCC Summer Conferences should be designed with an eye toward inviting new voices and a diverse range of scholars and scholarship and should share opportunities for community-building and research-based resources.

Conferences are intended to bring existing CCCC members together with potential new audiences who may not be able to who may not be able to attend the national CCCC Annual Convention (e.g., adjunct and contingent faculty, two-year faculty, high school teachers, etc.). Successful proposals should discuss how organizers will reach out to new populations. The conferences are intended, in part, to help attendees learn more about how CCCC can provide resources for them to grow as professionals. Conferences may be held over one or two days, depending on the financial resources of the sponsors.

Attendance at CCCC Summer Conferences is limited to CCCC members. Those who are not current CCCC members are welcome to attend, but they are expected to join the organization or renew their membership as part of their conference registration. Registration costs for the summer conferences should be free or nearly free: a primary purpose of these conferences is to make CCCC and its benefits more accessible to new and existing members.

In order to support the summer conferences, CCCC will provide:

Up to $6,000 apiece to support planning and organizational costs associated with mounting up to two summer conferences in different regions of North America. This dollar amount should be used to cover costs associated with organizing and staging the conference. These costs may include stipends of up to $500/ea for up to two conference organizers. Organizers must also be CCCC members. Stipends may also be used for A/V, room rental or food, promotion, and so on. Proposers are encouraged to work with their home institutions to generate additional funding and/or minimize costs.
Up to an additional $1,000 in travel and lodging expenses is allowed for a featured/keynote speaker who is a CCCC member.
Resources for conference planning and periodic consultation with CCCC staff. Examples include hosting registration through the NCTE site, creating and implementing a conference communications plan, producing promotional materials, etc. Note that while consultation and hosting registration are available to conference organizers without charge, other items have costs associated with them that would need to be included in the conference’s $6,000 budget (e.g., creating and/or mailing promotional materials).
Periodic and timely promotion of regional conferences via the CCCC website, general CCCC mass emails, and social media. This promotion will supplement, but should not be the major factor in, an overall communications plan for a conference.
Organizers may submit a proposal for a session for the 2024 CCCC Annual Convention that grows out of the experience of the summer conference, whether a description of the event, a discussion of one or more issues extending from an experience, or another talk to help Convention attendees understand the experience of hosting the CCCC Summer Conference. These sessions will not count as “speaking roles” at the Convention, so summer conference organizers are free to also propose their own sessions to the Annual Convention. If such a session proposal is submitted and accepted to the program, registration costs for the following year’s CCCC Annual Convention for up to two conference organizers are available upon request.

Events are not intended to generate a profit. However, should there be a surplus with income exceeding expenses, surplus funds should be remitted to CCCC/NCTE after the conference.

Note for organizers: While organizers and presenters will own copyright to all materials associated with the conference (e.g., presentations, audio), CCCC would like to be the exclusive distributor of those videos, pictures, audio, etc., through its channels.

Proposals should include:

A completed application addressing all questions outlined below.
A communication plan describing how organizers will promote the conference in their region (see below).
A detailed budget explaining how funds will be used.

Application Information

Proposals for CCCC Summer Conferences should include the following information in a document of no more than 6 double-spaced (11- or 12-point font) pages. Conference organizers must be members of CCCC at the time of proposal and when the Summer Conference takes place. Please submit final proposals as a single document in PDF format to cccc@ncte.org by 5:00 p.m. EDT Wednesday, September 28, 2022.

A sample application can be requested from cccc@ncte.org.

Downloadable Word version of application form.

Section 1: Conference logistics and focus

Name/affiliation of conference organizer(s):

Location of proposed conference:

Proposed theme or foci, if any:

Proposed structure for presentations (e.g., panels/roundtables; think tanks; flash/TED-style talks; mix; etc.):

How will you use locally available infrastructure (e.g., institutionally located conference services, department/college/university colleagues or staff, on-campus registration services, etc.) for your conference?

Will your institution provide financial or other assistance for your conference? Y/N

If yes, please describe:

Who will constitute the local arrangements committee? If more than one institution and/or committee is involved, please explain the distribution of responsibilities:*

Please provide a description of the accommodations and proposed meeting spaces, either virtual or face to face. In your description, address how you will:

secure suitable meeting locations/rooms for presentations (including size and capacity of available rooms) or hosting capacity online
arrange for technology (e.g., computers, projectors, internet connections) and on-site technical support or technology support for the online platform
secure housing options for all participants for face-to-face proposals
provide a guide to local eateries, attractions, and transportation for face-to-face proposals
provide a website with details about the conference
staff the registration table or manage the online platform

How do you anticipate handling conference registration?

___My institution will process conference registration
___I will need CCCC/NCTE to process conference registration

Please also address whether you will provide food and, if so, what meals or breaks and how you will accommodate dietary requests:

Please describe accommodations currently available or that you can make available to ensure that the venue and event will be accessible to those with sensory, mobility, or communication impairments:

Are there state, local, or campus policies in place that may inhibit the expression or limit participation of constituencies, including members of the LGBTQ+ community? Y/N

If yes, please describe how you will ensure that these constituencies will not be inhibited by these policies:

Note that all proposals should be attentive to the CCCC Convention Siting Guiding Principles:

In principle, CCCC will work to change state or local policies in host convention cities that diverge from established CCCC positions or otherwise threaten the safety or well-being of our membership. We will do so by consulting closely with local groups who share our principles and arranging activities and opportunities for members to support those who are disadvantaged by offensive policies or otherwise to use their presence in the offending state as a vehicle for nonviolent protest. We will vigorously communicate the methods of support and/or protest to the media, convention and tourist bureaus, and local and state government officials, with the avowed purpose of provoking policy change or supporting current policies threatened by hostile change. In general, we will follow this strategy of engagement rather than abrogating or canceling contracts for future conventions as a method of protesting existing or future legislation.

*Note that regional organizers are responsible for coordinating housing registration if your conference is using on-site housing.

Section 2: Communications Plan

In your region, who is likely to be interested in presenting at/attending your conference, and why?

In what ways will the conference attract a diverse group of participants?

What kind of outreach activities will you use to attract a diverse group of participants?

Where will the webpage for your conference be hosted?

CCCC can provide a limited number of services to support your meeting. Please indicate which, if any, of the following you are likely to need:

___Regional mailing labels
___Emails to regional members. Please indicate the number of emails anticipated (1–3, 4–6, 7–9, 10 or more)
___Flier produced and mailed by CCCC/NCTE. Note that this will incur additional cost and will be deducted from the $6,000 support provided to the local site.
___Other (please describe)

What assistance do you most anticipate needing to mount a successful conference?

CCCC Member Groups

Quick Links

Current CCCC Standing Groups
Forming Special Interest Groups (SIGs)
Applying for Standing Group Status: Processes and Guidelines
Sample Successful Standing Group Application (PDF)
Guidelines for Leaders of Member Groups

The Conference on College Composition and Communication (CCCC) has a number of Member Groups that hold meetings, sponsor panels and workshops at the Annual Convention, publish newsletters, and carry on other activities within the framework of the organization. CCCC is pleased to recognize such groups, encourages their existence and growth, and provides time, space, and appropriate publicity to foster their effective operation.

Member Groups vary considerably in their size, connection with CCCC, and range of activities. Some are relatively permanent groups governed by leaders and members of CCCC; others are substantially identified with other organizations and choose to meet at the CCCC Convention as a convenience to their members; still others are relatively casual groupings of persons drawn together by interests in common but having little or no governing structure.

CCCC provides the following framework to enable its members to form groups that best meet their specific needs:

Special Interest Groups (SIGs): CCCC continues to support interest groups within existing policies that allow individuals/organizations to request space “as available” at the CCCC Convention to discuss issues related to the profession.

Standing Groups: Standing Groups are membership-driven groups focused around a common interest that supports directly CCCC’s mission and bedrock beliefs. Standing Groups may start as SIGs and apply for Standing Group status. Chairs or co-chairs are elected from the membership rather than appointed. They have organizational status as an ongoing group, provide necessary annual updates to the CCCC leadership and abide by their bylaws. NOTE: The following caucuses, which meet at the CCCC convention, are exempt from the application, reporting, and review parameters required for Standing Groups: Black Caucus, Latinx Caucus, American Indian Caucus, Asian/Asian American Caucus, Queer Caucus, Jewish Caucus, and Arab/Muslim Caucus. NCTE Assemblies in good standing that also have CCCC Standing Group status are exempt from reporting annually to CCCC (they are still required to report to NCTE).

There is no requirement for current SIGs to apply for “Standing Group” status if they do not wish to formalize their relationship to CCCC in this way. They will retain their designation as SIGs.

Current CCCC Standing Groups

To join a CCCC Standing Group, if a website is not provided, please email cccc@ncte.org to receive contact information for the group. Also visit the CCCC Standing Group and SIG Business Meeting Information page for virtual meetings happening outside of the CCCC Annual Convention dates.

American Indian Caucus
Appalachian Rhetorics and Literacies Standing Group
Arab/Muslim Caucus
Asian/Asian American Caucus
Assembly for Expanded Perspectives on Learning (AEPL)
Black Caucus
Caucus on Intellectual Property and Composition/Communication Studies
Cognition and Writing Standing Group
Consortium of Doctoral Programs in Rhetoric and Composition
Council for Play and Games Studies
Council on Basic Writing
Creative Nonfiction Standing Group
Creative Writing Standing Group
Dual Enrollment Collective
Environmental Rhetoric and Advocacy Standing Group
Feminist Caucus
Global & Non-Western Rhetorics (GNWR) Standing Group
Graduate Student Standing Group
Independent Writing Departments and Programs Association (IWDPA)
International Researchers Consortium
International Writing Centers Association (IWCA)
Jewish Caucus
Labor Caucus
Latinx Caucus
Legal Writing and Rhetoric Standing Group
Linguistics, Language, and Writing Group
Master’s Degree Consortium of Writing Studies Specialists
Medical Rhetoric Standing Group
Non-Native English-Speaking Writing Instructors (NNESWIs) Standing Group
Online Writing Instruction Standing Group
Prison Writing & Pedagogy Collective
Queer Caucus
Rhetoric and Religious Traditions
Second Language Writing Standing Group
Senior, Late-Career, and Retired Professionals in Rhet-Comp/Writing Studies Standing Group
Sound Studies and Writing Collective
Standing Group for Disability Studies
Teaching for Transfer Standing Group
Transnational Composition Standing Group
Undergraduate Research Standing Group
Untenured and Alternative-Academic WPA Standing Group
Working-Class Culture and Pedagogy Standing Group
Writing About Writing Development Group
Writing Across the Curriculum (WAC) Standing Group
Writing and STEM Standing Group
Writing through the Lifespan Standing Group
Writing with Current, Former, and Future Members of the Military

Guidelines for Forming a Member Group

These guidelines are designed to encourage a diversity of member groups present at the CCCC Convention and to avoid creating new groups that duplicate existing efforts. To form a member organization, you must complete the following steps:

Forming Special Interest Groups

Check the current listing of organizations (in absence of a currently online listing, please refer to the most recent past CCCC Annual Convention program). If none exists on the topic of your interest, you may propose a new Special Interest Group. You may also wish to review “CCCC Guidelines for Leaders of Membership Groups.”
To propose a new Special Interest Group, you must submit a program proposal form for the next CCCC Convention by the published deadline. An official invitation to appear on the CCCC Convention Program is your confirmation that your Special Interest Group proposal was accepted.
If your proposal is accepted, please conduct your Special Interest Group in accordance with “CCCC Guidelines for Leaders of Membership Groups.”

Applying for Standing Group Status: Processes and Guidelines

Background

At its November, 2012 meeting, the CCCC Executive Committee approved recommendations

from the Task Force to Review Special Interest Group Guidelines for the creation of Standing

Groups, a new category of membership constituency. Standing Groups are formed from existing groups, typically but not exclusively SIGs,¹ that can demonstrate sustained organizational activity within CCCC for a period of at least five consecutive years, and want to solidify their relationship to the organization. Standing Groups are allotted one designated panel in addition to a business meeting at the Annual Convention, subject to the Program Chair’s approval. Standing Group business meetings are held during the regular slots that the Program Chair designates for those meetings. Standing Group panels are listed in the program and include the names of panelists. Taking part in a Standing Group–sponsored panel or workshop does not count as a speaking role.

It is important to realize that Standing Group status may change the nature of an existing member group:

It significantly formalizes the group through the provision of a set of bylaws, a membership structure, and a process for the rotation of its leadership.
It requires the submission of an annual report to the Executive Committee detailing the Standing Group’s activities.
What are often informal, grass-roots meetings of the SIG or other group will become somewhat more formal business meetings with Standing Group status.

Before considering applying for Standing Group status, existing SIG or other group leaders or coordinators should consult widely across the group’s current membership to discuss whether these will be helpful changes in light of the group’s current purposes and goals.

The following guidelines are designed to help existing groups to develop a successful plan to request Standing Group status. Proposals are read and discussed by the CCCC Officers. Proposals may be rejected for several reasons, including too little documentation of sustained activity, significant overlap with existing groups, or not enough detail in the bylaws or membership structure; or they may be returned for further elaboration or revision. Existing Standing Groups may also be dissolved if there is insufficient evidence of activity documented in the annual reports, or if the group is no longer supporting the mission of the organization or following its bylaws and leadership rotations. In addition to the guidelines, we also provide a sample Standing Group proposal that was judged to be highly successful.

[¹At its meeting in March of 2013, the Executive Committee further clarified eligibility for Standing Group status, from SIGs only to any member group that can demonstrate at least five years of consecutive, organized activity (and meetings at CCCC conferences) involving an appropriate cohort of CCCC members.]

Guidelines for Standing Group Application

1. Criteria: to be eligible to apply for Standing Group status, an existing SIG or other member group must:

have been organized and regularly meeting at the CCCC convention (and preferably corresponding, meeting, or otherwise engaged between conferences) for at least five consecutive years;
be able to document activity among a reasonable number of members, which includes activities open to all CCCC members.
fill a clear need for CCCC members and the organization and explain how it is aligned with CCCC’s stated mission and bedrock beliefs

If a group has been recently formed and cannot meet the eligibility criteria, it can continue to organize itself (particularly as a SIG), document its activity, and, if desired, apply for Standing Group status when it has achieved sufficient longevity and activity to be eligible.

To this end, a SG application should include:

a description of the organization
an explanation of how it fills a clear need for CCCC members and the CCCC as an organization is aligned with CCCC’s stated mission and bedrock beliefs
a set of bylaws indicating how officers are elected
a list of members, who must also be members of CCCC (more detailed guidelines and criteria appear below).

In recognition for this level of responsibility to CCCC, each Standing Group will be allotted one designated panel in addition to a business meeting at the CCCC Annual Convention, subject to the Program Chair’s approval. Standing Group panels will be vetted in consultation with the Program Chair. Standing Group business meetings will be held during the regular slots made available for such meetings by the Program Chair.

2. Application requirements: Applications should be carefully conceptualized, detailed, and documented, and include all the required components:

the name of the proposed Standing Group;
a description of the current SIG or member group and its purpose(s), and a history of its activities over at least the previous five years (inclusive of five consecutive CCCC conferences);
a set of explicit bylaws that can serve as a governing document;
a set of policies related to the election of officers and their rotation; and
a list of current members (all Standing Group members must be members of CCCC). Sample Successful Standing Group Application (PDF)

3. Application submission: Please submit all applications to cccc@ncte.org with the subject heading “CCCC Standing Group Application.” For a current timeline relative to the deadline for CCCC convention proposals, please visit /cccc/sigs. Currently, we are accepting applications at any time and these will be reviewed on a rolling basis. Standing Groups approved between now and April 2025 will be eligible for a sponsored panel for the 2026 Convention. The deadline to submit an application to be considered for the 2026 CCCC Convention is Wednesday, April 16, 2025 (you will be notified whether or not you have received Standing Group status in time to submit your program proposal).

Guidelines for Leaders of Member Groups

Guidelines for Special Interest Groups (SIGs)

If your SIG wishes to reserve a meeting time and room at the CCCC Convention, please notify the CCCC Program Chair about your particular needs at the Convention by completing the Convention Call for Proposals Form available online, identifying yourself as a Special Interest Group.
If given meeting space, please mention the Conference on College Composition and Communication in any promotional materials you send out announcing your meeting at the CCCC Convention.
SIGs are not allowed to use “CCCC” in the title of any award, policy statement, publication, or grant application sponsored by their membership. When printing any such material, please include a disclaimer, which might read something like this: “The opinions expressed are those of the writers [editors] and do not necessarily reflect the view of CCCC, its officers, or its Executive Committee.
If you wish official CCCC sanction of a report/paper/guidelines, etc., intended for publication, please send a copy of the manuscript to the CCCC Chair and to Headquarters at least six weeks before one of the Executive Committee’s scheduled meetings (mid-November and mid-March). Shortly after the meeting, we will notify the Chair of the Executive Committee’s decision.
Please consult the CCCC Officers before seeking grants outside CCCC for the work of your group. Grants often create legal obligations in which CCCC and NCTE have an understandable interest.
Seek approval-in-principle from the CCCC Officers for any surveys of the CCCC membership or the profession at large if the survey carries the name of CCCC. In responding, the Officers may advise on availability of funds to help in the survey, on technical improvements that might be made, and on access to Headquarters.
If your group is interested in publishing a book or monograph, please contact the NCTE Senior Developer or the SWR Editor for preliminary review of the project/idea.

Guidelines for Standing Groups

Standing Groups are guaranteed a business meeting slot in the program as well as one sponsored panel (subject to the Program Chair’s approval) at the Convention each year. The Standing Group is asked to submit both a proposal for a business meeting as well as a sponsored panel, if it wishes to hold these, through the regular proposal system (in the “Type of Session/Proposal” section on the proposal form, please check “Special Interest Group/Business Meeting” when submitting a business meeting proposal and “Standing Group Sponsored Panel” when submitting a sponsored panel proposal–in both cases, please indicate the name of the Standing Group somewhere in the submission). In addition, Standing Groups may request to host a sponsored workshop rather than a sponsored panel at the discretion of the Program Chair and as space permits. Standing Groups may request this exception with the understanding that proposers would need to both make the case and provide the proof of a likely audience at the sponsored workshop. Any Standing Group that requests and is granted a workshop must then document sufficient attendance to sustain that request in future years. Please mention the Conference on College Composition and Communication in any promotional materials you send out announcing your meeting at the CCCC Convention.
Members of Standing Groups must be members of CCCC. Standing Groups are expected to submit a copy of their bylaws and a brief annual report of their activities (with recommendations for future action) no later than 30 days after the conclusion of the CCCC Convention. The report should be addressed to the CCCC Officers and include a brief status report, including attendance and any other important information concerning (1) their business meeting, (2) other CCCC sponsored activities, such as a sponsored panel, and (3) recommendations/proposals for future action.
Recognizing the integral relationship between the contributions of Standing Groups and the mission of CCCC, each Standing Group is allotted one panel in addition to a regular business meeting at each Convention, subject to the Program Chair’s approval.
CCCC retains the right to review and approve the use of its name on any award, newsletter, publication, and grant application generated by Standing Groups. Standing Groups can apply to the CCCC Officers to use “CCCC” in their organizational materials. When a Standing Group creates materials that have not been reviewed by CCCC, those materials should include the disclaimer, “The opinions expressed are those of the writers [editors] and do not necessarily reflect the view of CCCC, its officers, or its Executive Committee.”
If you wish official CCCC sanction of a report/paper/guidelines, etc., intended for publication, please send a copy of the manuscript to the CCCC Chair and to Headquarters at least six weeks before one of the Executive Committee’s scheduled meetings (mid-November and mid-March). Shortly after the meeting, we will notify the Chair of the Executive Committee’s decision.
Please consult the CCCC Officers before seeking grants outside CCCC for the work of your group. Grants often create legal obligations in which CCCC and NCTE have an understandable interest.
Seek approval-in-principle from the Officers for any surveys of the CCCC membership or the profession at large if the survey carries the name of CCCC. In responding, the Officers may advise on availability of funds to help in the survey, on technical improvements that might be made, and on access to Headquarters.
If your group is interested in publishing a book or monograph, please contact the NCTE Senior Developer or the SWR Editor for preliminary review of the project/idea.