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CCCC 2021 Presentation Information, Recommendations, and FAQs

REGISTRATION:  Remember to register! Registration is required for all speakers.

SPEAKER AGREEMENT:  As a presenter, you are required to sign the NCTE Speaker Agreement prior to presenting a live or prerecorded session, or uploading your on-demand presentation content.  After registering for the Convention, you will receive an email providing you with your temporary password to access the agreement.  This email will be sent out in early/mid-March.  Once logged in, you will be prompted to create a new password. After doing so, you will then be able to review and acknowledge the speaker agreement.

  • Speaker Ready Room Portal Link coming soon…..
  • Speaker Ready Room Portal Instructions coming soon…..

CCCC CONVENTION POLICIESPlease review prior to Convention.

PROGRAM DETAILS: 

  • Scheduled Live and Prerecorded Sessions will be listed in Eastern Time.
  • All session types will be recorded and available for attendee viewing until May 30, 2021.

SESSION TYPES:   OVERVIEW & DETAILS

Live Sessions: presented in real-time, during their scheduled date and time.

Overview

  • Live Webinar
    • Breakout rooms are available, if required for session structure, and must be requested by Friday, March 26. Please submit requests to ccccevents@ncte.org.
    • Attendees have the freedom to choose breakout rooms or be assigned randomly.
    • Breakout room time is included in your total session time.
  • Session Listed in Webcast Auditorium Schedule
  • Live Chat: Public and private chat features will be available during all live sessions.
  • Live Q&A: Attendees ask questions during the session, and speakers, moderators, and the host can answer questions. Live Q&A questions are not visible to other meeting participants unless answered publicly by session panel.
  • 60-Minute Session
  • Session Recorded for Archiving
    • Breakout rooms are not recorded.
  • Session Recordings Available Online Until May 30, 2021
  • Session Handout Portal

More Details

  • Presentation login information will be emailed one (1) hour prior to the session start time. Each speaker will receive a unique login; please do not share this link as it is specific to your presentation.
  • Each live session will have a host, courtesy of our virtual platform provider. Speakers should log in 30 minutes prior to their session to go over session logistics with your virtual event host:
    • Host will test speaker audio and video and go over the presentation process.
    • Host will broadcast the session, control audience microphones, introduce the session (title/speaker[s]), mention any applicable housekeeping notes, assist with monitoring live Q&A, and close the session.
    • Speakers should communicate the speaker view needed for the presentation.
    • Speakers will have the ability to share their screen and control their slide presentation.
    • Speakers and any designated team members will run the live Q&A.
    • If breakout rooms are used, speakers will provide details to host during this time.
      • Host will control all breakout rooms.
    • Session handouts and other pertinent materials can be uploaded through the speaker ready room portal for attendee viewing. More detail to come.
      • MP4 files cannot exceed 350MB
      • Approved Files:
        • MP4
        • PDF
          • If your presentation is in PowerPoint, we recommend converting it to a PDF prior to uploading.
        • Presenters must include closed captioning or session transcript for all audio files handouts. Closed captioning software options are noted in the General Recommendations section below.
      • Highly Recommend:
        • Have hardwired internet.
        • Use a headset for clear audio.
        • Have a hard copy of your presentation slides.
Prerecorded/Scheduled Sessions: recorded in advance of Convention and played during their specified date and time, followed by live Q&A.

Overview

  • Prerecord session with virtual event platform provider in advance of Convention.
  • Session listed in Webcast Auditorium schedule.
  • Live Q&A: Attendees ask questions during the session, and speakers, moderators, and the host can answer questions. Live Q&A questions are not visible to other meeting participants unless answered publicly by session panel.
  • 60-Minute Prerecorded Session with Live Q&A.
  • Session Recordings Available Online Until May 30, 2021
  • Session Handout Portal

More Details

  • Sessions are prerecorded with the virtual event provider. Additional information on recording signup will be available in the coming weeks.
      • If applicable, please be sure to assign a session chair so there is one point person for scheduling.
    • Recordings will not be provided to presenters for review prior to the broadcast time.
  • Presenters should attend the entire session to answer live chat questions throughout the session and to take part in live Q&A at the end of the session.
  • Session handouts and other pertinent materials can be uploaded through the speaker ready room portal for attendee viewing. More detail to come.
    • MP4 files cannot exceed 350MB
    • Approved Files:
      • MP4
      • PDF
        • If your presentation is in PowerPoint, we recommend converting it to a PDF prior to uploading.
      • Presenters must include closed captioning or session transcript for all audio files handouts. Closed captioning software options are noted in the General Recommendations section below.
On-Demand Sessions: unscheduled, prerecorded in advance, and available for attendee viewing beginning the first day of Convention.

Overview

  • Presenters must include closed captioning or session transcript for all prerecorded sessions. Closed captioning software options are noted in the General Recommendations section below.
  • Prerecorded Session: MP4 files cannot exceed 350MB
    • Presenter(s) is responsible for creating their own session recording
    • Posters: Video presentations are optional
  • Included in On-Demand Session Listing
  • No Live Chat or Q&A
  • No Time Restrictions – Keep MP4 file size in mind.
  • Speakers Upload Presentations in Advance of Convention
  • Session Recordings Available Online Until May 30, 2021

More Details

  • Approved file types cannot exceed 350MB, per file.
  • Approved Files Types:
    • MP4
    • PDF
      • If your presentation is in PowerPoint, we recommend converting it to a PDF prior to uploading.
    • Session recordings and additional materials may be uploaded through the speaker ready room portal, beginning March 15.
    • Uploading Documents:
      • If you are part of a group, we suggest you record the session together, if possible.  This can be accomplished easily through zoom.
      • If you are not able to record it together, each presenter may upload their recordings individually.
        • If you choose this approach, please note all recordings/documents will be listed under the session; however, documents will be listed separately and in the order they were submitted.
      • There is no limit to the number of files per on-demand session; however, we recommend as few as possible for attendee viewing efficiency.
      • While on-demand sessions do not have a chat feature, you may end your presentation with a slide showing your contact information – email, website, phone number – so attendees can contact you with comments or questions.

GENERAL RECOMMENDATIONS FOR ALL SESSION TYPES:

  • Closed captioning or session transcript must be included in all on-demand sessions or audio handout materials.
    • Closed Captioning Software Options:
    • Have hardwired internet.
    • Use a headset for clear audio.
    • Embed video clips into your PowerPoint presentation.
      • Select a slide, then go to InsertVideo.
      • Select Video on My PC.
      • Select the video you want to add from your computer and select Insert.
    • Include proper introduction and closure; thank the audience.
    • Choose a quiet environment.
    • Test lighting and camera positioning prior to presentation.
    • Be mindful of your background.
    • Mute your microphone when not speaking.
    • If your session has multiple speakers, decide speaker order and practice ahead of time.

ADDITIONAL FAQ:

  • What happens to presentation content after May 30, 2021?
    Presentations will be archived at NCTE for historical purposes.
  • Can presenters share their own presentation outside of Convention?
    Yes, presenters are free to share their presentations outside of the 2021 CCCC Virtual Annual Convention after Convention has concluded. Please be mindful not to share presentations prior to Convention as it will devalue the program. We do, however, highly encourage you to promote your presentation on social media.
  • Can video presentations be downloaded from the Convention platform?
    No, archived video presentation content will not be downloadable.
  • Can students take part in the Convention?
    Yes (see our student consent form).
  • Can I include music in my presentation?
    Music can only be used in presentations if you own the rights, have purchased the rights for this purpose, or if you have permission to do so.
  • Will CART be provided at the Convention?
    Yes, CART will be provided for the following sessions.  Additional sessions may be added as the program is finalized.

Thursday, April 8

  • Newcomers’ Coffee Hour:  10:30 a.m.–11:15 a.m. ET
  • Opening General Session:  11:30 a.m.–1:00 p.m. ET

Friday, April 9

  • Keynote with Roxane Gay: 12:30–1:45 p.m. ET
  • Vershawn Ashanti Young’s 2020 CCCC Chair’s Address: 7:00–8:00 p.m. ET

Attendees may request services when registering for the Convention.

Remember to register! Registration is required for all speakers.

If you have additional questions regarding technical logistics for your presentations, please email us at ccccevents@ncte.org.

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